Getting long-term sick employees back on board? Here's how to keep the threshold as low as possible for SMEs
July 2025 - Long-term absence due to illness is tough – both for the employee and for your company. However, the key to recovery often lies in a well-thought-out, feasible return to work. A good plan can make all the difference.
1. Stay in touch during their absence.
A short message or phone call can work wonders. It shows you care without putting pressure on them. People who feel connected are more likely to return to work.
2. Start with an informal return to work
Don't wait for a formal process via the occupational physician. A gradual, informal return – for example, a few half-days a week – helps to get back into the rhythm at your own pace.
3. Make practical adjustments
An adjusted set of tasks, an ergonomic workplace or flexible hours can make all the difference. Consult with your employee and, if necessary, involve the prevention advisor.
4. Use resources wisely
There are many services available to support you as an employer: health insurance funds, career coaches and return-to-work programmes via the RIZIV. Financial support is also available.
5. Work with a clear reintegration plan
A formal return to work requires a step-by-step plan. Discuss which tasks are feasible, who will follow up on them, and what the objectives are. Clarity brings peace of mind.
6. Evaluate along the way
Schedule regular short meetings. What is going well? What is not working so well? By making adjustments, you can avoid setbacks and keep motivation intact.
And finally...
A reintegration process is rarely linear. Allow for flexibility: for yourself and your employee. Sometimes temporary replacements or flexible working arrangements are necessary to keep everything feasible.
