Digitising your accounts? Here's how to win back a day every month
June 2025 - Every month it's the same old story: you have to hunt for incomplete invoices, receipts and bank statements. And then the red tape follows. Recognisable? Then it's time to digitise your bookkeeping. Not only will you save time - on average even a full working day per month - but you will also gain more insight, fewer errors and a smoother cooperation with your accountant.
The e-invoice will become mandatory
From 2026, the electronic invoice will become compulsory for all B2B transactions in Belgium. This means that companies will have to be able to send and receive digital invoices in a structured format. A PDF will no longer suffice: these are real e-invoices that can be automatically read and processed by software.
Those who switch to digital invoicing now are therefore not only better organised, but also prepared for what is to come. The switch avoids last-minute stress and allows you to optimise processes at your own pace.
What exactly does ‘digitise’ mean?
Digitising goes beyond simply scanning in your invoices. Modern tools for electronic invoicing and pre-accounting take a lot of work off your hands. Think of automatic reading of e-invoices, links with your bank, and real-time dashboards showing how your business is doing. Moreover, many tools are already fully ready for the mandatory e-invoice standard.
Which solution suits you?
There are different types of software, each with its own focus. One tool is extremely user-friendly and focuses on self-employed people who do most of their administration themselves. Other solutions, on the other hand, focus on cooperation with your accountant and offer extensive possibilities for SMEs or growing companies. Whatever you choose, make sure the tool supports e-invoicing and fits in with your way of working and that of your accountant.
Collaboration with your accountant 2.0
Digitisation also changes your relationship with your accountant. Instead of bringing in a shoebox full of papers, you share data digitally. Your accountant has an instant view of your figures and can adjust or advise more quickly. This way, he or she becomes a real partner in your business, instead of just a processor of figures afterwards.
Fewer errors, more control
Manual errors are a thing of the past if you have documents read and matched automatically. And because everything is centralised digitally, you always have an overview: open invoices, paid customers, purchases per month: it's all ready in a few clicks.
Time is money
Digitising is no longer a ‘nice to have’, it is a must. Not only because it saves you precious time every month, but also because legislation demands it. If you start using e-invoicing and pre-accounting tools now, you will soon reap the benefits: less stress, more grip and accounting that evolves with your business.
