Five tips to put your office organisation in order during the summer period
July 2023 - During the summer holidays, many firms and consultants push the pause button. An ideal time for companies to put their office in order and evaluate the first half of the year. In this article, you will find five inspiring tips. Time to scrutinise office organisation to start a new season well prepared! For example, make work of:
Archiving and managing documents
You don't always have the time or inclination to archive and manage documents during busy working days. Think of sorting, labelling and storing paper documents and organising electronic files on PCs or in your office's document management system. An ideal task to tackle over the summer to save valuable time in the coming months when you need to look up information.
Evaluate internal processes
How efficiently do the workflows in your office run? Where do you still see opportunities for digitisation and automation? Are there certain communication and collaboration processes with colleagues and customers that you want to adjust? Summer is an excellent time to take a close look at those internal processes.
Investing in personal development
During the busy season - with tax return periods being peak times - polishing up substantive knowledge and personal skills often fall by the wayside. However, as a numerical professional, you need to keep investing in personal development. Many professional federations and training institutes offer 'summer seminars': seminars and training courses that are scheduled during the calmer holiday period. These sessions often take place at a summer location, in a relaxed atmosphere. Or why not follow webinars from the comfort of your armchair?
Analyse customers and suppliers
A thorough analysis of your customer and supplier base is also a useful exercise. What about profitability and payment history per customer? How do your suppliers score in terms of quality and service? Are there specific parties you want to proactively contact to measure their satisfaction? Mapping these elements will undoubtedly create new commercial opportunities and lasting relationships.
Screening communication strategy
Taking a close look at internal and external communication channels can bring a lot of benefits to your office. Is your website still up to date? What results did social media campaigns deliver already this year? How high does your office rank on Google? Is internal communication between colleagues on point? These and other questions are definitely worth investigating!
By completing (some of) these tasks, you will make summer a useful period to zoom in on specific action points and get your office ready for a new season.
But above all, don't forget to enjoy some well-earned rest and relaxation.